VIRTUAL EVENT MANAGEMENT
Your Best Event Yet. Without the 18 hour days.
Trusted by mission-driven organizations worldwide:
Your Next Event Deserves Better Than “Good Enough”
You didn’t sign up to be a video production expert or a virtual event platform specialist. Neither did your marketing director, your IT team, or your development staff. Yet here you are, stretched across platform research, speaker tech checks, and live troubleshooting that keeps you up at night.
Instead, we become an extension of your team, handling everything from platform selection and software configuration through post-event analytics. You get 20+ years of virtual event management expertise, a free event platform, and a senior production team that has executed 500+ online events with an 89% repeat client rate.
The result? Events that actually work, and a team that can breathe again.
Free Resource
Get our free cheat sheet on how to prevent the 10 most common virtual event mistakes
Sound Familiar?
- Technical failures during high-stakes moments in front of board members and donors
- Your marketing manager is Googling breakout rooms instead of generating leads
- No clue if attendees are enjoying or zoning out with zero engagement in the chat
- You can’t prove event impact to leadership and sponsors demanding clear returns
- Sponsors can’t prove their booth ROI because your platform doesn’t track it
Your Events, Expertly Managed
We’re your one-stop-shop for virtual events. Stop struggling to glue together solutions from multiple vendors and make sure nobody drops the ball. We take the tech off your hands so you can focus on your content, your audience, and your community.
Strategic Event Architecture
Our proprietary 5-Phase Launch Process translates your goals into tactical plans, with strategy meetings, milestone tracking, and 500+ events of insight.
Platform Selection & Management
We recommend the right platform for your event and secure 40-100% discounts on enterprise licenses, often making the software free with our management.
Production & Speaker Support
Broadcast-quality production with custom backgrounds, animated lower-thirds, and senior producers handling speaker prep, tech checks, and day-of execution.
Engagement Architecture
AI-powered networking, gamification, moderated Q&A, and themed lounges turn passive viewers into active participants who remember and act on what they learn.
Complete Virtual Event Services
Everything you need for events that run smoothly and deliver results.
Strategic Planning
- Goal alignment and success metrics definition
- Stakeholder interviews and priority synthesis
- Platform evaluation and recommendation
- Budget planning with ROI projections
- Timeline development with milestone tracking
Platform & Technology
- Platform selection based on your specific needs
- Custom white-labeling with your branding
- Registration flow configuration
- CRM/AMS integration (Salesforce, HubSpot, iMIS, etc.)
- Tech stack optimization and troubleshooting
Event Execution
- Speaker coordination and preparation
- Tech checks and equipment recommendations
- Run-of-show management and rehearsals
- Live backstage support and troubleshooting
- Backup systems and crisis protocols
Attendee Experience
- Engagement mechanics and gamification
- AI-powered networking configuration
- Q&A and chat moderation
- Breakout room strategy and facilitation
- Accessibility compliance (WCAG 2.1 AA, captioning)
The SMART Event Method™
Our SMART Event Method™ is a proven framework that transforms events from stressful technical exercises into strategic business drivers.
- Strategy ensures every platform choice and engagement decision serves your business goals.
- Optional Marketing services help grow your audience.
- In Attendee Experience we turn passive viewers into active participants.
- ROI Dashboards report on top channels and KPIs.
- And Transform turns events into endless content and inspiration into implementation.
Your events deserve more than someone just “making it work.” Now, every element drives results you can prove to stakeholders.
EXPLORE OUR AWARD-WINNING APPROACH
Real Results from Real Clients
Frequently Asked Questions
You can, and for low-stakes internal meetings, that’s often fine. But if your event involves attendees you’re hoping to convert into clients or members, sponsors expecting ROI, or anyone who will judge your organization by the experience, you need more than standard video software.
We transform basic Zoom calls into broadcast-quality online productions with custom backgrounds, animated lower-thirds, and seamless transitions. More importantly, we handle all the technical support: spotlighting speakers, managing muting, and troubleshooting problems before your audience notices, so you can focus entirely on your content and VIPs.
This is why we highly recommend Simulive (Simulated Live) production for high-stakes presentations and webinars.
Here’s how it works: We record presentations remotely in advance, edit them for polish (removing pauses, “ums,” and errors), then stream at scheduled times. To your audience, it looks and feels live, especially because your speakers can be present in chat answering questions in real time while their video plays.
Clients describe it as “studio-quality content without live-event anxiety.”
We design online event experiences using research-backed engagement strategies that respect how human attention actually works.
Gamification: Leaderboards, trivia, and scavenger hunts that reward meaningful actions (booth visits, survey completion) instead of random participation.
Powerful Networking: Instead of awkward breakout rooms, we configure platforms with thematic lounges where attendees self-select topics, speed networking for serendipitous 1:1 connections, and interactive expo booths.
Live Interaction Management: Professional Q&A moderation ensures the best questions surface. Chat spotlighting makes each attendee feel heard. Polls create real-time participation and provide valuable analytics your team can act on.
The result: based on post-event surveys and live chat feeds, 8 out of 10 clients and their attendees tell us it was the best virtual event they’ve ever attended.
Yes, and thanks to our agency licenses, we give you 40-100% off event software and platform licenses (worth $2,000-$7,500) along with our strategy, planning, setup, and management. Your tools are essentially free when bundled with our services.
We recommend 8+ weeks for conferences and 4+ weeks for webinars to ensure time for strategic planning, speaker preparation, and marketing.
That said, we specialize in rapid deployment when clients are in a bind. We’ve launched full-scale online events in as little as 2-3 weeks (rush fees may apply).
Pricing depends on complexity, but here are general ranges:
- Webinars & Single-session events: $3,000-$10,000+ depending on marketing and production needs
- Conferences & Multi-session or Multi-Day events: $10,000-$50,000+ depending on days, tracks, custom design, pre-production, accessibility, marketing, and more
- Basic Production: Packages start around $2,000 for technical back-end management of simpler online events
All pricing includes platform and software discount pass-through, dedicated project management, and strategy consultation.
Yes! We’re digital marketing experts as well as event producers.
Assets: We create animated promo videos, social media graphics, and custom landing pages.
Strategy: Our Event Marketing Blueprint does a deep dive on your audience personas, competitive differentiation, and value proposition. We then provide persuasive copywriting packages for email sequences, landing pages, social copy and more, and a comprehensive marketing plan.
Campaigns: We offer paid ad campaigns with layered retargeting that takes people from awareness to interest to desire to registration.
Results: We’ve helped clients achieve up to 10X increases in registrations compared to previous in-person events, and 2-7X attendance growth is common. We grew one festival from 12,000 tickets to 45,000 tickets in year two — a 275% increase with the same ad budget.
Absolutely, and this is where most organizations struggle the most. From simple hybrid events with one way livestreams to a virtual audience all the way to creating custom, interactive experiences for two audiences while managing seamless integration between them.
On-Site Production: We send a technical director and production crew to your venue to manage cameras, audio, and the livestream feed.
Remote Presenters: We ensure remote speakers can appear on stage screens seamlessly, allowing real interaction with in-person panelists without audio echo or lag.
Audience Parity: Virtual attendees get parallel networking experiences and engagement opportunities, not just a livestream of in-person content.
Stop Losing Sleep
Over Event Technology
Your next virtual event can be the one where everything just works. Where your team isn’t burned out. Where sponsors rave about their ROI. Where attendees actually remember and act on what they learned.
Let’s talk about what that looks like for your organization.
No pressure. No pitch deck. Just a conversation about your event goals and whether we’re the right fit.
Related Services
Virtual Event Production
A hands-on production team running your livestream, custom graphics, and technical execution so your virtual event looks broadcast-ready.
Hybrid Event Production
On-site AV and livestream production to bring your in-person event to a global audience.
Zoom Event Production
A senior producer handling everything behind the scenes, so your Zoom event feels polished, engaging, and far better than a typical webinar.
Event Marketing
A done-for-you registration engine that turns one event into more attendees, more revenue, and dozens of pieces of content you can keep using.
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