🚀 The Event Playbook: Proven strategies to level up your next event!

🚀 The Event Playbook:
Proven strategies to level up your next event!

virtual vision board party

A Fun and Productive Virtual Vision Board Party for You

Unleash creativity and innovation with an exciting twist to your event strategy - the integration of an interactive virtual vision board party. This approach not only fuels participant excitement around their individual and career goals but also cultivates transformative results.

What Exactly is a Vision Board?

Think of a vision board as a potent visual tool encapsulating an individual’s goals and ambitions. 

It’s essentially an assemblage of pictures, affirmations, and words that echo a person’s hopes and dreams.

The practice of vision board creation is a proven technique for anchoring intentions and transforming them into reality.

In the aftermath of the global pandemic, the concept of virtual vision board events has experienced a considerable surge in popularity. These online gatherings offer an engaging and enjoyable method to bring participants together. 

The procedure for setting this up is fairly straightforward. Essentially, you would require a flexible template, an assortment of stock pictures, and personal cutouts to construct an inspiring vision board planner. 

As the facilitator of the virtual vision board party, you become an essential catalyst in assisting attendees in materializing their dreams, all from the comfort of their homes.

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Crafting a Virtual Vision Board in 5 Steps

image of a vision board collage of photos representing someone's goals and dreams

Is making a virtual vision board difficult? With the right online tools, your virtual vision board party can be a great success. 

Creating a virtual vision board is pretty simple and fun! Guide your guests through these steps: 

  1. Opt for a captivating digital backdrop that ignites inspiration. Provide guests with ready-made templates to make the process run smoothly. 
  2. Thoughtfully handpick images, quotes, and visuals. Choose from sites like Pixabay, Unsplash, or even Pinterest.
  3. Skillfully arrange visuals, blending vibrant hues that symbolize your aspirations. Keep to the themes of your party. 
  4. Encourage your guests to unleash their imagination and embrace unwavering resolve to achieve success.
  5. Indulge in the gratifying experience of sharing and exploring each attendee’s virtual vision board. 

A vision board brings people together. It makes them share their goals and dreams and encourages vulnerability and camaraderie. 

Why is a Vision Board Important?

When we capture goals with words or thoughts, it can be difficult to call upon them when life seems overwhelming or distracting. 

An image of all the items that bring us fulfillment when we look at it regularly helps bring clarity and motivation into our daily lives and offers guidance during challenging times. 

Having an image also triggers an emotional connection that helps to keep our motivation high and reminds us why our effort is worth the investment.

What are the Benefits of Hosting a Virtual Vision Board Party?

As we move towards a more hybrid work environment, finding new ways to engage our team members and ignite their passion for personal and professional growth is important. 

One great way to do that is through a virtual vision board party. Hosting a virtual vision board party is an exciting way to set goals within your organization. 

By using online platforms for sharing images, chat for discussions, and digital tools to create vision boards, you can help your team members get a clear picture of their future and motivate them to take actionable steps toward their goals.

25 Surprising Benefits of a Virtual Vision Board Party

By hosting a virtual vision board party, your organization reaps numerous benefits that will ultimately lead to increased productivity, improved team member satisfaction, and more cohesive organizational culture.

  1. Set achievable personal and professional goals.
  2. Provides a platform for personal expression and creativity.
  3. Increases morale and motivation.
  4. Builds camaraderie and collaboration.
  5. Boosts confidence and self-esteem.
  6. Improves communication skills.
  7. Creates a positive work culture that values personal growth.
  8. Fosters an environment of goal-oriented thinking.
  9. Helps develop a clear vision for their future.
  10. Provides a tangible reminder of goals and aspirations.
  11. Take action towards their goals.
  12. Helps track their progress toward their goals.
  13. Stimulates creativity and imagination.
  14. Encourages to think outside of the box.
  15. Helps overcome the fear of failure.
  16. Provides a sense of purpose and direction.
  17. Improves the ability to prioritize tasks.
  18. Enhances problem-solving skills.
  19. Boosts emotional intelligence.
  20. Increases self-awareness.
  21. Enhances critical thinking skills.
  22. Helps build a growth mindset.
  23. Motivates attendees to overcome obstacles.
  24. Helps celebrate victories and accomplishments.
  25. Fosters an environment of continuous learning and development.

How to Create a Virtual Vision Board Party

Creating a successful virtual vision board party engages your organization’s community, inspires creativity, and promotes goal-setting. 

With careful event planning and attention to detail, create a high-level, professional virtual vision board party to inspire and motivate attendees.

Target Your Audience

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First, consider your audience and the purpose of the event:

  • Will attendees be primarily team members or external stakeholders?
  • Is the purpose of the event to encourage goal-setting or team-building?
  • What do you want your attendees to get out of this event?
  • Consider the event’s format once you’ve determined your audience and goals. Will it be a live virtual event, hybrid, or more of a slow-paced virtual gathering? Choose the format that works best for your target audience. In most cases, simplicity is best. 

    Setting the Stage for Your Vision Board Party in 5 Steps

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    A thoughtfully chosen theme can act as a powerful catalyst at your vision board party. It will foster a sense of camaraderie, inspiring attendees to visualize and strive for their aspirations. 

    Here is a structured approach to select a fitting theme for your event, making use of engaging strategies like group conversations, breakout discussions, and rotating sharing sessions.

    Step 1: Embrace Your Organization's Purpose

    The theme of your vision board party should be in harmony with the objectives and mission of your company or non-profit entity. 

    As an illustration, if your organization is committed to environmental conservation, a theme such as “Sculpting a Greener Tomorrow” might be suitable.

    Step 2: Cater to Your Audience

    The attendees of your vision board party, their passions, and aspirations should shape the theme selection. 

    For instance, if the guests are staff members eager to progress professionally, a theme like “Pathway to Professional Triumph” could be apt.

    Step 3: Involve Your Team in Brainstorming

    several people sitting around a table with laptops and a man in a wheelchair during a brainstorming session

    Draw upon the collective creativity of your team to gather theme ideas for the party. 

    This inclusive activity can spur enthusiasm and build anticipation for the event.

    Step 4: Seek Inspiration from Your Community

    The pulse of your community or prevailing cultural trends can provide fertile ground for your theme. 

    Suppose your community is centered around sustainable living, then a theme like “Embracing Sustainable Life” may resonate well.

    Step 5: Let Your Creativity Shine

    Remember, your vision board party’s theme needn’t be restrained by seriousness or strictly work-related. 

    Feel free to infuse a dose of fun and whimsy. A theme like “Chasing Travel Fantasies,” where attendees design vision boards around their ultimate travel destinations, could add a lively dimension to your party.

  • Climbing the Career Ladder: Focused on professional development, goal setting, and visualizing the perfect career trajectory.
  • The Wellness Journey: Highlighting fitness targets, self-care habits, and wholesome lifestyle choices.
  • The Adventure Trail: Envisioning dream locations, adventurous pursuits, and the thrill of exploration.
  • The Relationship Realm: Accentuating meaningful relationships, romantic endeavors, and building enduring ties.
  • Financial Abundance: Visualize financial success and money management strategies
  • Personal Development: Dive into self-improvement, personal goals, and cultivating positive habits.
  • Creativity and Inspiration: Art, creative projects, and sources of artistic inspiration.
  • Choosing the right theme for your hybrid event is important because it will set the tone for the event and help attendees focus their energy and ideas. By following these tips, you can choose a theme that resonates with your organization and inspires everyone to create their best vision boards. 

    Invite Participants

    In today’s digital age, inviting participants to a virtual vision board party is easier and more convenient than ever before. 

    Send digital invitations via email or social media. Easily track RSVPs and send reminders leading up to the event. 

    Set up a user-friendly event platform or app where attendees can interact with each other and participate in fun activities.

    Provide training and support in advance. Embracing technology and making the invitation process as easy as possible for your guests creates a memorable and rewarding experience that inspires everyone to bring their vision to life. 

    You can offer a short tutorial or include instructions with a visual how-to so everyone is ready to participate.

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    Plan the Logistics

    a close up of a person holding a heart surrounded by self-care icons to exemplify what motivational quotes could look like in the planner

    Once you’ve determined the format, plan the logistics. Start with creating a vision board planner or actionable board template. 

    You can also offer a pre-made base for attendees who may not have access to a physical corkboard. 

    A vision board planner or template can help attendees feel organized and focused as they create their board. Including motivational or inspiring quotes in the planner sets the tone for the event. 

    How to Choose the Right Event Platform

    Choosing the right event platform is crucial when hosting a hybrid virtual vision board party for your company or organization. There are several factors to consider when making this choice:

  • the number of attendees
  • the size of the event
  • the theme of the event
  • the desired level of interactivity
  • data features
  • the end goals
  • a close up of a laptop computer and a phone showing an event platform interface

    The latest event platforms offer various features, such as screen sharing, breakout rooms, whiteboard capabilities, and chat functions, making the virtual vision board party more engaging and interactive. 

    Virtual whiteboards are essential for creating online vision boards and sharing visual representations of attendees’ goals and dreams.

    The technical prerequisites of your chosen event platform should also be considered, including the necessary internet speed and bandwidth, to curb any potential technical hitches like lags in audio or frozen videos.

    An optimal online platform guarantees a smooth and satisfying hybrid virtual vision board party experience for all participants.

    Kickstarting Your Hybrid Virtual Vision Board Party: 9 Easy Steps

    smiling man taking a selfie with his cell phone during a virtual avent

    Setting up your virtual space for a hybrid-virtual vision board party is crucial to ensuring a smooth and enjoyable experience for all participants. Here are some steps to follow:

    1. Select a virtual platform

    Choose a reliable and user-friendly virtual platform. This will be where you set up the virtual event and invite all attendees.

    2. Send invitations

    Send digital invitations to all participants with all the necessary information, such as date, time, and link to the virtual event. 

    Provide clear instructions on accessing the event and any technical instructions or requirements. Keep instructions simple and thorough, so attendees access the event easily. Spend time marketing the event to your target audience.

    3. Prepare your physical space

    Set up a physical workstation with a stable internet connection, good lighting, and a quality microphone or headset for clearer audio. Make sure your background is professional and suitable for the event. 

    Your space should be free of extraneous noise like dogs barking, loud fan, or heavy traffic. Depending on the length of the party, you should have a glass of water within reach. 

    4. Prepare your virtual space

    Customize your virtual space by uploading a branded background that fits your vision board party theme. 

    Test your audio and video settings and ensure all presentation tools work. Keep devices charged and have a backup plan if the Internet freezes or a device bugs out. 

    5. Provide clear instructions

    a visual, easy to follow gameplan on a chalkboard to symbolize easy to follow instructions

    At the beginning of the event, provide clear instructions to all participants on navigating the virtual space and using all presentation tools properly. 

    You can use an editable template or an action board to make it easier. 

    6. Conduct a tech check

    Before starting the event, conduct a technical check to ensure all attendees can hear and see properly. 

    This will minimize any technical difficulties during the event. Set up ground rules regarding speaking and etiquette. 

    7. Encourage engagement

    Encourage participants to actively engage during the virtual event by asking random fun questions, providing activities, and discussing topics related to the event theme. 

    Avoid spending long amounts of time talking. Instead, focus on making the entire party collaborative. 

    8. Create the Vision Boards

    creative shot of a a man holding a clock and a laptop on a desk to symbllize creativity

    First, choose a cool digital background that inspires your attendees. Then, carefully select pictures, quotes, and visuals that motivate. 

    Nicely arrange them, mixing colors that represent goals and dreams. Encourage your guests to use their imagination. 

    Finally, enjoy sharing the virtual vision boards, where dreams turn into real goals. Inspire your guests to be creative in their personal and business endeavors.

    9. Keep the event fun and interactive

    Create a list of fun activities to incorporate into the event. This could include a virtual wine and cheese hour, contests, or a random fun question session to excite and engage attendees. 

    Consider including various activities that appeal to attendees of different ages, backgrounds, and interests. 

    By following these steps, you can set up a virtual space allowing all participants to explore their ideal life goals and dream boards fully. 

    The result can be an inspiring and memorable vision board party that brings people together and helps them achieve their vision for the future in a virtual environment. 

    And when the party is done, don’t forget to follow up with your attendees!

    Why is Post-Event Follow-Up Important?

    someone holding a tablet with a network of dots coming out of it to symbolize following up after an event

    Always add follow-up activities and resources to provide attendees. 

    Why? You want to keep your attendees engaged with your organization, so much so that they build an online community and invest in your organization. 

    Keep them updated on a website, app, or regular newsletter. It doesn’t need to be complicated. 

    What are some popular post-event ideas? Include resources on creating a successful vision board, examples of vision board templates, or future vision board parties. 

    Providing attendees with resources and information on how to continue reaching their personal and professional goals keeps them motivated and productive long after the event has ended. 

    Keep them updated on upcoming events and host small follow-up meets so the attendees can engage in useful discussions.

    Ready to Host a Virtual Vision Board Party?

    Creating a vision board is an excellent way to stay motivated and set ambitious goals for the future. Committing to long-term dreams and aspirations can be daunting, but it’s important not to lose sight of what you want.

    Visualizing the future also helps to focus energy on achieving specific goals positively and realistically. 

    With these professional tips, host a professional and successful virtual vision board party that inspires and engages attendees. 

    By encouraging goal-setting and promoting creativity, your organization can establish a culture of growth and development that will benefit individuals and teams alike.

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    Whatever your goal – increased ROI, enhanced collaboration and audience engagement, education, fundraising – count on We & Goliath to create an event that will achieve it.

    Don’t wait. Let’s partner together for your next successful virtual event.

    We & Goliath

    We & Goliath is an award-winning, top 100 worldwide event agency known for increasing conference attendance by 7X and profits by 3X through beautifully designed virtual, hybrid, and in-person events. Since 1999, their team of innovative strategists and creative designers has worked with global enterprises, SMBs, non-profits, and other organizations to engage audiences and exceed expectations.

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