🚀 The Event Playbook: Proven strategies to level up your next event!

🚀 The Event Playbook:
Proven strategies to level up your next event!

A woman attending an interactive meeting while sitting at a desk with a laptop in front of her.

From Webinars to Workshops: 13 Interactive Meeting Ideas

Meetings are a necessary evil we all have to survive. Meetings help team members set goals, solve problems collaboratively, and make important decisions. However, we've all been in boring meetings that drag on endlessly. Minds wander, eyelids fall, and before you know it, it’s nap time. So, how can you keep your meetings motivational? We have 13 winning strategies to transform your meetings.

13 Proven Strategies to Transform Your Virtual Meetings from Mundane to Motivational

After Covid, virtual and hybrid meetings changed the workplace forever.

Organizations now focus on team engagement. 

Interactive meetings promote participation, encourage creativity, and boost productivity for attendees.

But how can you make your meetings more interactive? 

Various digital tools and discussion formats allow you to take your meetings from mundane to motivational. 

Read on for 17 ideas to inspire you!

1. Set Clear Objectives

An interactive meeting with individuals at a table, eyes closed.

Defining the purpose of your meeting upfront keeps your team focused and on-task. 

What do you hope to achieve? 

Make sure your objectives are:

  • Specific: Be precise. Don’t just say you want to “discuss sales.” A better goal is “Determine Q3 sales targets by region.”
  • Measurable: After the meeting, you should be able to determine if you met your goals. Quantify objectives whenever possible.
  • Achievable: Goals should stretch your team while remaining realistic. Don’t ask for the impossible.
  • Relevant: Align your objectives with overall company goals. Meetings should move the needle on strategic priorities.
  • Time-bound: Attach deadlines to your objectives. When do you plan to accomplish each goal?
  • With well-defined objectives, stay focused and maximize meeting productivity.

    Get Buy-In from Your Team

    Getting buy-in from your team members and stakeholders makes all the difference when transitioning to interactive meetings. 

    Explain the benefits of increased engagement and collaboration. 

    Show how interactive discussions allow you to listen to diverse perspectives and gather feedback to refine your approach. 

    With team support, interactive meetings will become an important part of your organization’s culture.


    2. Send a Pre-Meeting Survey

    Event planners often send pre-event surveys to gauge attendee expectations. 

    Take the same approach with meetings by sending a short poll ahead of time.

    Some survey questions to consider:

  • What agenda items would you like to cover?
  • Do you have any important updates to share?
  • What’s your #1 priority for this meeting?
  • What questions would you like answered?
  • Feedback helps you customize the agenda based on your team’s needs and interests.

    Pro tip: Send the survey 24-48 hours in advance so you have time to incorporate responses.

    Host a Brainstorming Session

    Meetings usually follow strict rules, but making space for unusual ideas sparks creativity. 

    Prompt “what if” thinking and allow for imperfection, mistakes, and wacky suggestions without judgment. 

    Encourage free thinking and unique concepts.

    3. Start With an Icebreaker Activity

    Ease into your meeting with a fun icebreaker question or activity. 

    A little social interaction upfront builds engagement, especially for calls with remote teams.

    Some quick icebreaker ideas:

  • Two truths and a lie: People share two facts, and one lie about themselves. Others guess which is the lie.
  • Deserted island: Ask each person to name one item they’d bring if stranded on an island.
  • Virtual background contest: See who has the funniest Zoom background.
  • Show and tell: Have each person share something interesting on their desk or from home.
  • Humor relaxes participants, so they’re primed for an interactive meeting. 

    For a more comprehensive list of engaging icebreakers, check out our ultimate list of icebreakers and group exercises here

    4. Spotlight Member Updates

    A woman in glasses is participating in an interactive meeting using a laptop in an office.

    Don’t launch right into old business—start by catching up personally. 

    Go around the (virtual) room and have each team member share quick updates:

  • Current projects and initiatives
  • Recent success stories
  • Roadblocks or challenges
  • Upcoming deadlines and events
  • Fun or interesting happenings
  • Giving participants a chance to spotlight their work makes them feel valued. 

    And you never know what nuggets of wisdom might arise from these updates.

    5. Use Clients or Customers as Co-Presenters

    Want to add authentic interactivity to a session? 

    Invite existing clients or customers to co-present.

    Their first-hand perspectives lend credibility and reinforce your expertise. Plus, their presence allows for interactive Q&A with real-life users.

    To find eager co-presenters, look for clients who:

  • Are outspoken fans of your product or service
  • Have achieved stellar results
  • Would enjoy the exposure
  • A 10-15 minute co-presentation plus Q&A makes meetings relatable and engaging.

    6. Demo New Features

    When launching a new product feature, app update, or website redesign, resist the urge to simply tell people. 

    Instead, provide an interactive demo.

    Walk participants step-by-step:

  • Show how to access it
  • Highlight key functions
  • Explain how it works
  • Then, invite questions and feedback:

  • What do you like about it?
  • How could it be improved?
  • Do you foresee any potential problems?
  • An interactive demo brings the update to life so participants can experience it first-hand.

    Easy starting packages • Advanced options • Proven results

    7. Divide Into Virtual Breakout Rooms

    Small-group breakouts are a simple way to increase participant interaction in virtual meetings.

    First, split your team into video breakout rooms of 4-6 people each. 

    Pose a problem, challenge, or discussion topic in the breakouts.

    Give groups enough time to discuss and arrive at a conclusion. 

    Each group appoints a spokesperson to summarize their discussion when they return to the main video room.

    Breakout conversations prompt deeper information sharing versus large-group discussion. Mix up groups each time to encourage fresh perspectives.

    8. Host a Brainstorming Session

    An interactive meeting displayed on a screen.

    Meetings often follow a strict unwritten rule of avoiding anything “wacky” or out of the mainstream. 

    But making space for imperfection and unusual ideas sparks creativity, innovation, and fresh perspectives.

    Create a culture that embraces, not shuts down, unexpected contributions. 

    Allow for some playful “what if” thinking outside the box. 

    Unusual, innovative ideas keep your organization flexible and fluid.

    Accepting mistakes and “wacky” suggestions creates a safe, judgment-free zone. 

    This psychological safety net encourages people to think freely without fear of ridicule. 

    The more open to diverse ideas, the more unique concepts emerge.

    9. Make a Group Mind Map

    Mind mapping collaboratively is an excellent problem-solving tool.

    Start with a central topic.

    Participants add related ideas and subtopics. 

    As branches of thought emerge, watch the map grow visually on a shared screen.

    Mind maps encourage non-linear thinking as concepts spread in all directions. 

    The visual format enhances understanding and retention, too.

    Bonus: Mind maps provide handy meeting recaps. Save and distribute the finished map afterward.

    10. Poll Your Attendees

    Don’t just ask yes/no questions – take it up a notch with interactive polling during your presentation.

  • What do you like about it?
  • How could it be improved?
  • Do you foresee any potential problems?
  • Virtual polling allows introverts space to share opinions without pressure since extroverts no longer dominate the live conversation. 

    Offer multiple participation modes to improve inclusive engagement for remote and hybrid meetings. With polls, chat, annotation tools, and more, everyone has an equal voice.

    11. Play a Game or Trivia

    For fun, incorporate a game or trivia into your meeting. 

    Games break up long presentations and get endorphins flowing – priming participants’ minds for learning.

    Some examples:

  • Jeopardy-style game: Create answer/question cards related to meeting topics. Break into teams and have groups “buzz in” to respond.
  • Video game: Before the meeting, ask each person to think of a metaphor comparing your business to a video game. Go around the room sharing the creative analogies.
  • Trivia: Prepare a few multiple-choice or true/false trivia questions related to your products or industry. See who gets the high score.
  • A quick game (5-10 minutes) wakes up brains, so groups are attentive for the meat of your meeting.

    12. Host a Virtual Scavenger Hunt

    A couple engaged in an interactive meeting, gazing at a laptop screen.

    Scavenger hunts inspire friendly competition and collaboration.

    Plus, they’re fun!

    For a virtual hunt, assign teams and give them a list of household items to locate and display on camera – things like a whisk, shoe, stuffed animal, etc. 

    Give a time limit, then see which team collects the most items.

    Pro Tip: To add an educational twist, tie the scavenger list to meeting topics. 

    If discussing office supplies, items could include a stapler, sticky notes, a pen, etc.

    Scavenger hunts make meetings lively and experiential. 

    The activity also serves as an energizing break.

    See our virtual Van Gogh Museum scavenger hunt if you’re looking for an example. Feel free to try it yourself!

    13. Conduct Live Q&A Sessions

    Don’t just ask if there are any questions at the end – webinar attendees are often hesitant to speak up. 

    Instead, build in Q&A time throughout your virtual session.

    Pose a key question to the group and call on individuals by name to share their thoughts. 

    Or have people type responses in the chat.

    Repeat the process several times on different topics. 

    Dialogue allows you to clarify points and tailor the discussion to the audience.

    For large webinars, use a moderator to filter and consolidate questions. 

    Reply live or save detailed responses for later if time is short.

    Energize Your Next Virtual Meeting: Schedule a Free Strategy Session

    Transform your virtual meetings from lackluster to lively! From icebreakers and Q&As to digital whiteboarding and live polls, discover simple yet powerful ways to boost collaboration, creativity, and productivity. 

    Ready to make your meetings more impactful? 

    Contact We & Goliath today to customize an interactive virtual event strategy. 

    With 20+ years of experience producing dynamic conferences and summits, we have the expertise to help you connect with your team and achieve your goals. 

    We & Goliath

    We & Goliath is an award-winning, top 100 worldwide event agency known for increasing conference attendance by 7X and profits by 3X through beautifully designed virtual, hybrid, and in-person events. Since 1999, their team of innovative strategists and creative designers has worked with global enterprises, SMBs, non-profits, and other organizations to engage audiences and exceed expectations.

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